Mobility Expenses

Get your team on the road, without the admin

For businesses with a mobile workforce, organising payments for fuel, can be a challenge. Managing driving expenses manually creates unique problems for finance teams, who become tied up with time-consuming paperwork and frustrating processes.

But Soldo offers an easier solution, that empowers employees to spend at any petrol station worldwide without needing to pay out of pocket. While you get more control and visibility over what’s been spent, without adding to your admin burden.

Manual solutions can’t give full control and visibility

Many businesses rely on reimbursements or credit cards to cover fuel payments. But asking employees to pay out of pocket can build resentment, and with fuel costs rising, this could have a big impact on their personal finances. And in some countries, like Italy, cash payments are no longer accepted for fuel.

Using credit cards risks overspending as they don’t allow teams to control exactly how much can be spent, what they can be used on, and where employees can purchase. While some of the fuel cards currently available restrict purchases to only one brand of fuel, so drivers can only fill up in a small number of petrol stations where fuel may be higher than in ‘non-branded’ stations.

All these manual solutions create frustrating admin for finance teams who need to match the transactions with license plates or individuals to calculate the correct tax. Lost receipts or missing transaction data can leave finance teams chasing information when it comes to reconciliation.

A smarter solution for fuel expenses

Soldo offers an automated solution for fuel expenses that makes spending easier for drivers, allows finance teams to control spending, and captures transaction data in a few clicks.

Easier spending for drivers More controls for managers Reconciliation without the paperwork

Easier spending for drivers

Forget paying out of pocket and sorting reimbursements.

  • Issue employees with cards that can be used at over 20 million petrol stations and merchants around the world.
  • Or link cards to cars when they’re shared by teams.

More controls for managers

No more worrying about card misuse.

  • Soldo fuel cards can only be used at petrol stations and for specific payment types that you choose.
  • You decide the rules and set the limits so there’s no chance of unexpected payments, and your real-time data offers a quick and easy way to monitor your fleet.

Reconciliation without the paperwork

  • Drivers use the Soldo app to capture transaction information, VAT, and a photo of the receipt as they spend.
  • Send automated reminders so you don’t need to chase employees for missing information. Everything flows into Xero, QuickBooks or Sage in a few clicks, cutting hours of manual admin.
Easier spending for drivers

Easier spending for drivers

Forget paying out of pocket and sorting reimbursements.

  • Issue employees with cards that can be used at over 20 million petrol stations and merchants around the world.
  • Or link cards to cars when they’re shared by teams.
More controls for managers

More controls for managers

No more worrying about card misuse.

  • Soldo fuel cards can only be used at petrol stations and for specific payment types that you choose.
  • You decide the rules and set the limits so there’s no chance of unexpected payments, and your real-time data offers a quick and easy way to monitor your fleet.
Reconciliation without the paperwork

Reconciliation without the paperwork

  • Drivers use the Soldo app to capture transaction information, VAT, and a photo of the receipt as they spend.
  • Send automated reminders so you don’t need to chase employees for missing information. Everything flows into Xero, QuickBooks or Sage in a few clicks, cutting hours of manual admin.

The tools you need to manage fuel expenses

Take control with fuel cards, a web console, user expenses app, and accounting integrations.

Forget lengthy admin or expense forms

Flexible fuel cards

Empower drivers to spend with physical cards

Issue Soldo fuel cards to individuals or teams, or link them to specific shared cars. Fuel cards can be used at any petrol station, to cover fuel. And they aren’t tied to a specific fuel brand.

Learn more

Multi-currency spending 

Spend in GBP, EUR, and USD, and enjoy low FX rates and fees in other currencies. 

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Create custom fuel card rules

Soldo fuel cards can be used at 20 million service stations but you decide the spend limit and spend type. Limit a card to fuel only, or allow employees to spend on tolls, parking, and more. Set limits per transaction, day, week, and month. Lock cards in a click, set countries for use, and prevent contactless purchases.

Learn more

Empower drivers to spend with physical cards

Issue Soldo fuel cards to individuals or teams, or link them to specific shared cars. Fuel cards can be used at any petrol station, to cover fuel. And they aren’t tied to a specific fuel brand.

Learn more

Multi-currency spending 

Spend in GBP, EUR, and USD, and enjoy low FX rates and fees in other currencies. 

Learn more

Create custom fuel card rules

Soldo fuel cards can be used at 20 million service stations but you decide the spend limit and spend type. Limit a card to fuel only, or allow employees to spend on tolls, parking, and more. Set limits per transaction, day, week, and month. Lock cards in a click, set countries for use, and prevent contactless purchases.

Learn more
No more lost receipts or missing spend information

User expenses app

Freight driver - transportation

Help drivers manage their spending

Users can quickly and easily manage their account with the Soldo expenses app. In a few clicks they can request funds and check their balance wherever they are.

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Capture spend data wherever you are

Get complete information for reporting and reconciliation in seconds. Users simply snap photos of their receipts, then enter VAT, notes, and categories as they purchase. Every purchase is automatically linked to an individual or licence plate.

Learn More
Replace manual admin

One easy web console

See driving spend in real-time Seperate your fuel funds Transfer funds in minutes Easy fleet monitoring

See driving spend in real-time

Track, and manage fuel expenses in real time. Filter spend by employee, team, time-period, and more for a complete view of spending trends.

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Seperate your fuel funds

Organise your Soldo account with different wallets so you always have funds available for fuel. Then set up your cards to draw from shared or dedicated funds. Run custom fuel reports to analyse your motoring expenses in isolation.

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Transfer funds in minutes

Make sure no one is left stranded. Transfer money in seconds, or set up auto top-ups so wallets never go below a set low balance.

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Easy fleet monitoring

There’s no need for another platform. Use Soldo’s real-time data to understand how your mobile employees are working and how you can improve how your cars are used.

Learn more
Cut hours of month-end admin

Accounting integrations

Say goodbye to hours of month-end admin

Soldo connects spend data with your transactions automatically. When it comes to reconciliation, Soldo streams everything to Xero, QuickBooks, NetSuite, and more in an instant.

Learn more

Choose the perfect plan

Get everything you need to manage spending and breeze through expense reporting.
Pick the perfect plan for your business and apply in minutes, with no credit check.

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A card solution that tracks expenses in real-time.
£21 per month
excl. 20% VAT
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The website in all languages and for all markets is provided by Soldo Software Ltd., a company incorporated in the UK with company number 09233754 and VAT: GB204213566, whose registered office is 119 Marylebone Road, London, NW15PU, United Kingdom. All communications related to the website shall be sent to the registered office.

The software services provided to customers resident in or with registered office in an EEA country or in the UK are provided by Soldo Software Ltd a company incorporated in the UK with company number 09233754 and VAT: GB204213566, whose registered office is 119 Marylebone Road, London, NW15PU, United Kingdom. Soldo Software Ltd (data protection number: ZA 092035) complies with all applicable data protection and privacy legislation in force from time to time in the UK and the EU including the General Data Protection Regulation ((EU) 2016/679) and the Data Protection Act 2018. All the communications related to the software and related services shall be sent to the registered office. Soldo Software Ltd., 119 Marylebone Road, London, NW15PU, United Kingdom.

The software services provided to customers resident in or with registered office in Italy are provided by Soldo Italia S.r.l. , a company incorporated in Italy with company number 11864540965 at the Registry of companies of Milano, Monza, Brianza, Lodi, VAT: IT11864540965, and registered office at Via degli Olivetani 10/12, 20123 Milano (Italy). Soldo Italia Srl complies with all applicable data protection and privacy legislation in force from time to time in Italy including the General Data Protection Regulation ((EU) 2016/679). All communications related to the software and related services shall be sent to the registered office Soldo Italia Srl, Via degli Olivetani 10/12, 20123 Milano (Italy).

The financial services provided to customers resident in or with registered office in an EEA country are provided by Soldo Financial Services Ireland DAC, a company incorporated in Ireland with company number 610705, and registered office at 33 Sir John Rogerson’s Quay, Dublin 2, Ireland.  Soldo Financial Services Ireland DAC is regulated by the Central Bank of Ireland. Mastercard is a registered trademark, and the circles design is a trademark of Mastercard International Incorporated. The card is issued by Soldo Financial Services Ireland DAC pursuant to a licence issued by Mastercard International Inc. Soldo Financial Services Ireland DAC complies with all applicable data protection and privacy legislation in force from time to time in Ireland, including the EU General Data Protection Regulation (EU 2016/679) and the Data Protection Acts 1988 - 2018. All communications related to financial services provided by Soldo Financial Services Ireland DAC shall be sent to Soldo Financial Services Ireland DAC, 33 Sir John Rogerson’s Quay, Dublin 2, Ireland.

The financial services provided to customers resident in or with registered office in the UK are provided by Soldo Financial Services Ltd., a company incorporated in the UK with company number 09495650, whose registered office is 119 Marylebone Road, London, NW15PU, United Kingdom, authorised as an Electronic Money Institution by the Financial Conduct Authority (firm registration number 900459). Mastercard is a registered trademark, and the circles design is a trademark of Mastercard International Incorporated. The card is issued by Soldo Financial Services Ltd pursuant to a licence issued by Mastercard International Inc. Soldo Financial Services Ltd. (data protection number: ZA147304) complies with all applicable data protection and privacy legislation in force from time to time in the UK and the EU including the General Data Protection Regulation ((EU) 2016/679) and the Data Protection Act 2018. All communications related to financial services provided by Soldo Financial Services Ltd shall be sent to Soldo Financial Services Ltd., 119 Marylebone Road, London, NW15PU, United Kingdom.