For us, 2024 is about ensuring that finance teams are liberated from the laborious admin of spend management – freeing them and their business to focus on strategic activities that drive competitiveness. Our latest updates continue to listen to you and your needs – so we’ve gone back to basics to ensure more productivity and reduce inconveniences when managing your spend.

Maximising your productivity, putting you in control:

Make all forms of payments through one solution

We’ve introduced more options to make payments via Soldo than ever before. Teams can now handle different types of payments under one roof, without having to seek different methods elsewhere. ‘Pay Someone’ brings the flexibility to make outbound bank transfers to employees or suppliers directly from the Soldo platform. So for moments when using your Soldo card isn’t an option, Pay Someone acts as the alternative to ensure you can pay supplier invoices or make one-off external payments from the Soldo platform.

Reach new levels of efficiency by setting card rules in bulk

For organisations with a large volume of cards to manage – setting spend rules for these cards is now a smooth and seamless task. Whether it’s setting spending limits or specifying how and when Soldo cards can be used (e.g. limiting use by geo-location or merchant category), these rules can now be set in bulk via ‘Card Rules Presets’. Not only does this reduce any manual effort but it means that different presets can be configured and applied to specific groups or teams – the result – full control of spend based on your business needs.

Enjoy greater flexibility with temporary virtual cards available via mobile

We want to ensure that anyone using Soldo is empowered to make a purchase as and when they need to, wherever they are. We’ve brought our ‘Pre-approved spend’ capabilities over to mobile to enable exactly that – giving admins and users the flexibility to request, approve and access Temporary virtual cards on the go.

Reducing those inconveniences:

Fewer disruptions when you’re in the zone

We’ve all been there, being logged-out of an app when working across different tools and trying to get things done. Our updated inactivity timer, means that you can be inactive for 15 minutes without having to log-in again, giving you more time to focus on the tasks at hand.

Want to maximise Soldo’s capabilities? Explore our new Business API portal

Our Business API Portal is a one-stop resource for teams seeking to automate financial processes. User-friendly, and comprehensive – our documentation covers how our APIs facilitate everything from transaction exports to virtual card management, driving productivity across the board.

Continuously building around your needs

Our Soldo team is on the ground listening out for your challenges and needs. Our platform improvements and feature releases aim to push you to greater levels of productivity.

If you want to learn more about these features and Soldo’s Amazon Business integration, or partnership with Triver, check out our latest product update webinar.

Today we’re excited to announce Soldo’s new outbound bank transfer feature, Pay Someone.

Pay Someone is a significant step forward in enhancing Soldo’s payment capabilities, giving you more payment options than ever before. With Pay Someone you can make outbound bank transfers to pay others, like employees or suppliers, right from the Soldo platform. It’s a simple yet effective payment capability that helps you manage all types of payment from a single platform. This feature sets the stage for further supplier management and payment enhancements coming later in 2024 – so watch this space!

What is Pay Someone?

Pay Someone is a new feature available in Soldo that enables quick and easy bank transfers, directly from the web or mobile app. Pay Someone supports Single Euro Payments Area (SEPA) and Faster Payments Service (FPS) bank transfers. It’s perfect for out-of-pocket reimbursements, invoice payments, and more. No more switching between banking systems – saving you valuable time.

“Soldo’s ‘Pay Someone’ feature has streamlined Nuage’s payment processes, making supplier payments and fund transfers quick and seamless.

It’s become a vital tool that has helped us enhance our client services in the travel industry.” – Carl Paes, Sales Director, Nuage

How can Pay Someone help you?

Pay Someone gives you more payment options to help with day-to-day business spending:

• Easy reimbursement: Reimburse employees for out-of-pocket expenses with ease. As part of our Pay Someone capability, we have developed a dedicated, embedded workflow into our existing expense management process. This means that reimbursement can be initiated swiftly in Soldo, without switching to other systems.
• Make payments to any third-party: Pay any person or organisation quickly through Soldo. When it’s not possible to use your Soldo card, Pay Someone can be used as an alternative to pay supplier invoices or make one off external payments. You can even set up and save regular payees to make future payments efficiently.
• Proactive cash flow management: Easily transfer funds back from Soldo to your business bank accounts to help you manage your ongoing cashflow.

Bank transfers made via Pay Someone can come from your Main Wallet or from ringfenced funds assigned to Company Wallets. This ensures transactions are correctly allocated to the right teams or projects.

Who can use Pay Someone?

Pay Someone is only available to customers who are using our new plans “Standard, Plus or Enterprise”.

It can be used by Super Admins looking for a straightforward way to make outbound payments. For more details on how the feature works, please see our Help Centre FAQs.

How do I learn more?

To learn more about our new plans, please see our plan and pricing overview or click here to get a 30 day free trial.

If you’re a current customer and want to find out more information, please speak to customer support or your account manager or customer success manager.

We’re excited to announce that you can now integrate Soldo with Microsoft Dynamics 365 Business Central to make your bookkeeping effortless.

“At Soldo, our goal is to simplify tasks for our customers. Recognising that many of our users rely on Microsoft Dynamics 365 Business Central, we’ve integrated the two platforms, accelerating the reconciliation process and enhancing financial reporting and analysis.” – Martina Paolicchi, Integrations Product Manager at Soldo

This integration is available on Soldo Pro, Premium and Enterprise plans today at no additional cost.

Why integrate Soldo with Microsoft Dynamics 365 Business Central?

Soldo’s direct connection to Microsoft Dynamics 365 Business Central syncs your expense data for accurate accounting and easy reconciliation.

Save time and effort: Sync your Soldo expense data to Microsoft Dynamics 365 Business Central in a single click. This integration seamlessly transfers financial information without the risk of human error.

Speed up month-end: Close your books faster with the data you need for easy reconciliation. The Soldo mobile app captures receipts, lists, and notes at the point of purchase. Validate and effortlessly send this data to Microsoft Dynamics 365 Business Central.

Improve accuracy: Eliminate the risk of manual data entry errors for hassle-free, accurate reporting. Make more informed decisions based on precise, real-time financial data.

How can you connect Soldo and Microsoft Dynamics 365 Business Central?

To connect Soldo to your Microsoft Dynamics 365 Business Central account, simply log in to Soldo and look for Microsoft Dynamics 365 Business Central in the search box of the Marketplace section.

Next, select Microsoft Dynamics 365 Business Central and authorise the connection. Then, choose whether you want to export transactions to Microsoft Dynamics 365 as journal lines or purchase invoices. And you’re ready to go!

Connect today for seamless and accurate financial reporting with Soldo and Microsoft Dynamics 365 Business Central.

For more information, speak to your Customer Success Manager or read though our FAQs.

Our customers process thousands of transactions with Amazon Business, making the most of an extensive network of retail suppliers to buy hardware, office supplies, and more.

And because we have an Amazon Business integration, Soldo retrieves and reconciles all those invoices automatically. It’s like Christmas coming early for busy finance teams at this time of year!

To make things even easier, we’ve put together a festive Amazon Business shopping list to streamline all that seasonal spending.

We’ve been making a list (and checking it twice)

Get a head start on your seasonal spending with our Christmas 2023 Amazon Business shopping list.

Whether you’re after client gifts, team treats, or a few office Christmas essentials, there’s a little something for everyone.

If you see something you like, simply make sure you’re logged in to your Amazon Business account and hit ‘Add to Basket’.

Simplify business spending this Christmas

No doubt you’re busy as you race towards the festive break, so we’ll get straight to the point. Here’s how you can stress less this festive season by connecting Soldo and Amazon Business.

• Save money: when employees do their Amazon Business shopping with a Soldo company card. Set a custom limit, link it to a specific budget, and see every purchase as it happens.
• Save time: because every Amazon Business invoice is automatically sent to your Soldo account. That’s right, no need to log in and retrieve them manually.
• Save effort: you’d usually spend on matching invoices to transactions (trying to avoid those inevitable mistakes). Our integration matches for you and takes care of reconciliation.

From our finance team to yours, we wish you a merry shopping spree and a happy Year End.

Today we’re excited to announce Soldo’s new collaboration with Amazon Business.

At Soldo, we saw that our customers were processing thousands of transactions with Amazon Business. So we set out to make it a process that’s even easier to manage.

The new Soldo and Amazon Business integration automates the retrieval and reconciliation of Amazon Business invoices to eliminate errors and save your valuable time.

This integration is available on Soldo Premium and Enterprise plans today at no additional cost.

Why integrate Soldo with Amazon Business?

• Save time: Always have the information you need for reconciliation. No need to download invoices or chase up invoices every month.
• Save money: Use a dedicated virtual Soldo card for your Amazon Business purchases. Set custom spending limits, track budgets, and get granular control of your Amazon spending.
• Save the hassle: Automatically match your Amazon Business invoices with transactions in Soldo to simplify reconciliation and eliminate errors.

“At Soldo we’re always looking for ways to save time for our customers. When we reviewed all the transaction data on our platform, it was clear that Amazon Business is a top merchant for our customers and having a seamless integration will add a lot of value.”
Martina Paolicchi, Integrations Product Manager at Soldo

How does it work?

When Amazon Business generates an invoice for one of your purchases on the platform, the invoice will automatically be sent to your Soldo account. Soldo then matches the invoice to the transaction, and reconciliation is done for you. Month-end made easy!

Get started today

To unlock this time-saving integration, simply activate the Amazon Business integration in the Marketplace section of your Soldo account.

For more information, you can speak to your Customer Success Manager or read though our FAQs.

In speaking to our customers, we know two things to be true:

1. Business mileage is one of the most common types of expense claims finance teams are managing day-to-day.
2. Claiming and reimbursing business mileage is a challenge for both finance teams and employees.

That’s why we’re excited to introduce Soldo’s new mileage reimbursement feature, designed to make mileage claims and reimbursement easy and accurate for everyone involved. With this new feature, our customers can simplify business spending even further, managing every type of expense in one platform.

What business mileage reimbursement challenges are we looking to solve?

Here are some of the main challenges that have influenced our approach to mileage at Soldo:

• Employees who use their own personal vehicles, don’t get receipts for miles done for work, and must manually capture odometer readings etc. This makes reconciliation tricky, time-consuming, and frustrating.
• It goes without saying that finance teams need to reimburse mileage claims accurately. However, being fair and correct isn’t always easy with so many different types of vehicles and manual approaches to calculating distance.
• Many businesses use multiple disparate expense management processes and systems. This makes it impossible to centrally manage and stay on top of mileage – despite this being such a common business expense.

How does Soldo help with business mileage reimbursement?

Claim business mileage with ease

Using the Soldo Mobile App, employees can now add business trips and vehicle details in just a few taps. Soldo then automatically works out the reimbursement amount.

Here’s the best part: Soldo integrates seamlessly with Google Maps. Simply add your trip and vehicle details, then let Soldo calculate the distance for you. No more manual calculations.

Take control of mileage reimbursement rates

As an Admin, you can set default mileage reimbursement rates for various types of vehicles in Soldo – without being limited to a one-size-fits-all approach. Customise your rates by country, vehicle category, or even specific vehicle for advanced control and complete accuracy.

This level of customisation ensures that every mileage reimbursement is fair. An SUV isn’t the same as small-family hatchback, so why should they all be reimbursed at the same rate? With Soldo, you can configure the most common vehicle types and corresponding reimbursement rates.

Works with Soldo’s expense review

Now, you can review and approve mileage reimbursement claims just like any other expense in Soldo. Managing every type of expense in one platform means you save time by streamlining and automating your processes.

No more jumping around between different systems or approaches to manage different types of expenses. Do it all in Soldo.

“I’m excited about the launch of our mileage reimbursement feature. This is a common business expense that our customers have asked to manage in Soldo, and from today they can. We’ve made it easy for employees to submit mileage claims and for finance teams to make sure that reimbursement is accurate and fair.” – Sarima Opara, Senior Product Manager, Soldo

Get started with mileage reimbursement today

The mileage reimbursement feature is available on our Premium and Enterprise plans. Get started today!

If you’re an Admin:

• Log in to the Soldo Web App.
• Add vehicles by clicking on ‘Configure’ in the left sidebar menu, then ‘Vehicles’.
• Fill in the vehicle details and set a mileage reimbursement for each vehicle category, or for specific vehicles.

If you’re an Employee or an Approver:

• Add your mileage in the ‘Users’ section of the Soldo Web App or Mobile App, just like you would for an out-of-pocket expense.
• Fill in the details, use our Google Maps integration to help you add the correct distance, and select the relevant vehicle to get the right reimbursement rate.
• Review and approve in minutes.

For more information, speak to your Account Manager or take a look at our FAQs.

We’re excited to announce that customers on our Enterprise plan can now integrate Soldo transaction data into SAP Concur. This provides a better way to give employees access to company money, with trust and control, while keeping tabs on finances within SAP Concur.

Monthly financial admin doesn’t need to be a chore. This integration automates the data transfer process, which saves your finance team the time and effort they’d normally spend copying data between systems. It also reduces the potential for any manual input mistakes, giving you confidence in your data and reporting.

How will this integration help you?

This integration brings together the spending power and control of Soldo Company Cards with the finance management capabilities (such as invoice management) of SAP Concur to deliver a unified experience.

Empower your employees, give them a Soldo Company Card

Employees shouldn’t be expected to use their own money for business purchases. This integration gives companies who use SAP Concur a way of giving their employees access to company money while maintaining control and oversight over spending.

Improve accuracy and prevent errors

You can now automatically see your Soldo transaction data in your SAP Concur account. Instead of having to manually input data, which is open to the potential of inaccuracies and human error, you have automated, reliable data ready to use at your fingertips.

A single, consistent and accurate view of your expense data

It can be tricky to keep track of employee and business spending when you have to switch between lots of different systems and data sets. This integration allows you to create a single source of expense data truth, so you can keep track of spending in one place.

Speed up your reporting

Sync Soldo transaction data with your existing SAP Concur account to give you all the financial data you need for monthly reconciliation. This also helps with detailed reporting and spend analysis so you can identify key trends and patterns as well as opportunities for cost saving.

How does it work?

Joining Soldo with your SAP Concur account, via Bank Feed integration, is simple:

1. Contact your SAP Concur representative
2. SAP Concur will share the required integration details with us
3. We’ll connect the two systems
4. We’ll contact you to confirm the integration

If you need help getting set up, we’re happy to support you through this process.

Please note that exported transactions will be assigned to the corresponding employee based on their employee ID specified within Soldo.

Get started today

Now that you know how this integration can support you and how to sync the two platforms together, it’s time to get connecting! For more information, speak to your Customer Success Manager or take a look at our FAQs.

We’ve got some exciting news! After a lot of careful thinking and hard work behind the scenes, we’re thrilled to have launched a shiny new range of Soldo plans.

In this article, we’ll cover everything you need to know about our new plans, including:

• Why we’ve launched new plans
• What’s included in our new plans
• How you can move to a new plan

Before we dive in though, we wanted to make two things very clear.

Firstly, these aren’t just new plans for new customers. All existing customers can move straight over to a new plan – whether that’s a simple old-to-new switch or an upgrade to the next plan level.

And secondly, you can find even more detailed information about our new plans by heading over to the dedicated FAQs page on our website.

The thinking behind our new plans

We’ve launched new plans for a simple, yet crucially important, reason: to better serve your needs.

As a business, we’re committed to continuous improvement and constantly evolving to meet our customers’ changing needs. Our new plans are designed to give you even more value and the best possible experience from Soldo.

The plans include a range of exciting new features (more on these below) that put you firmly in the driver’s seat. Advanced control means managing all your company and employee expenses in one place – increased flexibility means doing that in a way that suits you and your business.

No more messy switching between systems and spreadsheets. From splitting payments into multiple transactions and managing out-of-pocket expenses, to identifying and controlling out-of-policy spending. Everything you need to oversee every business expense, ready and waiting for you in Soldo.

Importantly, all of the new and improved features we roll out now and in the future are exclusively available on our new plans…watch this space for outbound transfers coming early 2023.

Let’s talk about the new features

The new features we’ve launched (and the adjustments we’ve made to existing ones) better reflect the needs of our customers today. And that’s just the beginning of a whole roadmap of features that we’re rolling out exclusively for our new plans in the coming months – and long into the future.

With these features, our new plans unlock a truly end-to-end, integrated company spend and employee expense management experience.

To get a better idea of what that means in practice, let’s take a look at some of the features exclusively available on our new plans as well as a few key adjustments.

Spotlight on our new Pro plan

When you move to our new Pro plan, you’ll get:

• Access to brand new expense management features you can use to review, track and classify expenses into customisable categories that make sense for your business
• Three cards for subscriptions/online ads included in the price of your plan, plus a dedicated dashboard to give you complete visibility
• More control over ad-hoc spending with five temporary virtual cards per month included in your plan, valid for seven days and up to 10 purchases
• The flexibility to add between three and 20 users to your account with a card for every user included and up to 30 cards available

We’ve made a few adjustments to make sure the features are better aligned to each plan. For example, transaction reporting and auto-tagging will now be available from our Premium plan level.

Spotlight on our new Premium plan

Our new Premium plan includes five cards for subscription/online ads and 10 temporary virtual cards for pre-approved spend per month. You can add between three and 30 users, each with their own card included and up to 40 cards available.

The best part about moving or upgrading to a new Premium plan is exclusive access to our full expense management suite, meaning you can:

• Add out-of-pocket expenses to Soldo, so you can track and manage all company spending in one place
• Split single transactions into several with the right amount of money attributed to the right employee to get more accurate reporting
• Add spending policy profiles directly to Soldo and run reports that highlight any transactions that fall outside of them to easily identify and manage out-of-policy expenses
• Categorise transactions, so employees can classify payments into categories you’ve defined to suit your needs

On all our new plans

You’ll pay a monthly fee on our new plans. This is based on the number of users on your Soldo account, instead of the number of cards. Monthly fees start from a minimum of three users and every user has a card included.

Check out our pricing page for all the details.

How soon can you move to a new plan?

You can move to a new plan right now in four simple steps:

1. Log in to your Soldo account
2. Go to Company info
3. Open the Soldo plans tab
4. Select the new plan you’d like to move to

When you move to a new plan, we’ll make the change immediately, starting from the current billing period. If you decide to move to a different plan at any time after 24 October 2022, only our new plans will be available.

We recommend moving as soon as possible to start getting the most value from Soldo. You’ll instantly unlock your exclusive access to new and upcoming features only available on our new plans.

Log in now to get started or head to our pricing page to choose the best new plan for your business.