Business Travel Expenses

How travel expense management software can unlock flexible company travel

Every company with sales representatives, service teams, or employees attending events will incur business travel expenses. Often unexpected, last-minute, or high value, company travel expenses are a challenge to plan for, administer, and reconcile.

But Soldo’s cards and automated platform offer an easier solution, giving you everything you need to manage business trip expenses seamlessly.

Business Travel Expenses

We’ve helped thousands of businesses proactively manage their messy, decentralised spend.

What makes Soldo?

Win back valuable time

Trust employees to spend company money with prepaid cards that keep you in control

Get accurate transaction data

Separate budgets, custom limits and real-time visibility help prevent overspending

Simplify reconciliation

Save hours on admin and speed up month-end with automated tracking and reporting

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Manual processes slow you down

Effective business travel relies on agility, accuracy, and efficiency. And manual processes simply can’t provide these. With many organisations relying on individuals travelling to meet clients, manage different office locations, or support service users, finding a better way to deal with travel expense admin is essential.

Sales and service teams who are out on the road need flexibility, but that makes it difficult for finance teams to set fixed allowances for their incidental expenses and travel spend. An alternative is to ask employees to pay out of pocket and reimburse them later. But trip expenses can quickly add up, putting a significant strain on employees’ finances. To reimburse individuals correctly, tracking and reconciliation must be completely accurate – not easy when you’re relying on manual forms and spreadsheets. And all the unexpected expenses put a strain on finance teams, adding admin and making it difficult to forecast travel expense budgets.

A smarter way to manage company travel expense

Soldo is the flexible alternative to hours of manual travel expense admin.

Make out-of-office spending easy Keep complete control Capture the travel spend information you need Cover every eventuality

Make out-of-office spending easy

  • Replace paying out of pocket and reimbursements with cards that can be used at any point of sale or contactless terminal.
  • Employees simply pay for tickets, food, drinks, fuel, or client entertaining while travelling with individual or team cards.

Keep complete control

With Soldo, you decide exactly what’s spent, where and when.

  • Use custom rules and limits to control spending for individuals and teams.
  • Unlike with credit cards or reimbursements, Soldo lets you set spend restrictions, transfer funds instantly, and activate auto top-ups.

Capture the travel spend information you need

Forget lost receipts, time-consuming forms, and reconciling at the end of trips. With Soldo, users capture purchase information and receipts in seconds with an employee expenses app.

So, finance teams have all the information they need to reconcile spend. And with Soldo’s easy integrations, they can cut month-end admin to minutes.

Cover every eventuality

Soldo gives you the maximum flexibility. Cover urgent online purchases or unexpected payments with instant virtual cards.

Make out-of-office spending easy

Make out-of-office spending easy

  • Replace paying out of pocket and reimbursements with cards that can be used at any point of sale or contactless terminal.
  • Employees simply pay for tickets, food, drinks, fuel, or client entertaining while travelling with individual or team cards.
Keep complete control

Keep complete control

With Soldo, you decide exactly what’s spent, where and when.

  • Use custom rules and limits to control spending for individuals and teams.
  • Unlike with credit cards or reimbursements, Soldo lets you set spend restrictions, transfer funds instantly, and activate auto top-ups.
Capture the travel spend information you need

Capture the travel spend information you need

Forget lost receipts, time-consuming forms, and reconciling at the end of trips. With Soldo, users capture purchase information and receipts in seconds with an employee expenses app.

So, finance teams have all the information they need to reconcile spend. And with Soldo’s easy integrations, they can cut month-end admin to minutes.

Cover every eventuality

Cover every eventuality

Soldo gives you the maximum flexibility. Cover urgent online purchases or unexpected payments with instant virtual cards.

Soldo has everything you need

Get all the tools you need to manage business travel expenses with Soldo: cards, an app, web console, and accounting integrations.

Forget paying out of pocket and managing reimbursements

Smart cards get teams travelling flexibly

Issue physical cards for easy spending

Give employees who travel regularly plastic cards to cover all their expenses. Set custom rules and limits to control spend.

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Google Pay™

Fast and secure contactless payments with Google Pay, available for both plastic and virtual cards.

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Apple Pay

Make fast, secure, contactless payments with Apple Pay – available for both plastic and virtual user cards.

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Issue physical cards for easy spending

Give employees who travel regularly plastic cards to cover all their expenses. Set custom rules and limits to control spend.

Learn more

Google Pay™

Fast and secure contactless payments with Google Pay, available for both plastic and virtual cards.

Learn more

Apple Pay

Make fast, secure, contactless payments with Apple Pay – available for both plastic and virtual user cards.

Learn more
No more lost receipts and expenses forms

One easy employee expenses app

Manage trip spending wherever you are

Request funds, check your balance, and manage your account on the go. Our employee expenses app gives you the visibility and flexibility you need.

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Capture travel spend information in seconds

Users simply snap a photo of their receipt, then enter VAT, notes, and categories as they spend. No more lost paperwork and finance teams get all the information they need for reconciliation.

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Reduce manual paperwork

One web console to control every travel expense

Set up multiple-currency wallets

Support your staff wherever they spend. Separate your funds in USD, EUR, or GBP and set up your Soldo account to suit the way you spend.

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Create custom card rules

No more worrying about over-spending. Set restrictions for countries, where the card can be used, contactless payments, and cash withdrawals.

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See everything in real-time

Track, and manage business travel spend all in one place. Filter spend by employee, team, vendor, time-period, and more.

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Transfer funds instantly

Make sure everyone always has the money they need when on a business trip. Transfer money in seconds or set up automatic transfers for top ups when employees reach a low balance.

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Cut hours of manual admin

Accounting integrations sync travel expenses in minutes

Seamless integration with your existing expense platform Add your business travel management system Review and approve expenses Lose the hours of month-end admin

Seamless integration with your existing expense platform

Soldo works with leading platforms through Mastercard smart data, including SAP Concur, Rydoo, and more to save you time and effort.

Add your business travel management system

You don’t need to give up your existing software. Sync Soldo with TravelPerk and export invoices into Soldo.

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Review and approve expenses

Bring your travel expense reports into Soldo and easily validate and approve purchases made on Soldo cards by your employees and teams.

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Lose the hours of month-end admin

Flow data to Xero, QuickBooks, NetSuite, and more in minutes to cut hours of manual data entry and travel expense paperwork.

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Apply online in minutes and start spending in as little as one working day.

No credit checks, no hidden fees, no fixed contracts. Cancel anytime.

Complete registration

We need to confirm your identity and address. Upload a few documents and you’ll be done.

Add funds

Load money to your account to order your Soldo card. Receive it in 2 working days.

Start spending

Shop online or instore safely with your contactless card.

Unlimited
A customisable solution for large organisations.
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Contact us
Standard
A card solution that tracks expenses in real-time.
£21 per month
excl. 20% VAT
Try it FREE for 30 days
The Soldo software platform is operated by Soldo Software Ltd. The e-money business account and payment services are provided by Soldo Financial Services Ltd and are subject to additional fees such as, card issuance, cash withdrawals and others. See all the financial services fees here, and the typical limits here.

*Subject to eligibility, based on the criteria found

All Soldo plans include

Everything you need to get started

Soldo Mastercard® cards

Get as many cards as you need for employees and departments. Our contactless cards are accepted by millions of merchants worldwide.

Web console and mobile app

See spending in real time on the web console. View balances, capture receipts and manage cards on the employee app.

Accounting integration

Export transaction data to every major accounting software, in two clicks. Connect expenses to Xero and QuickBooks.

Free & unlimited transactions

Soldo Mastercard® cards have no fees for domestic transactions and our foreign exchange fee is fixed at just 1.5%.

No charge for deposits

It’s free to add funds, and money is available to spend instantly. Allocate funds to cards when your team needs it.

Dedicated support

Need a hand? Our friendly customer success team is at your service, providing support whenever you need it.

What our clients think about us

“In the past, expense reimbursement took one and a half days, and now it takes slightly more than half a business day.”

Marco Valerio Izzo, Buzzoole
Finance Manager

“Since we started using Soldo, it’s been such a relief not to have to regularly email or phone the banks to ask for our credit card limits to be raised. I love Soldo’s flexibility – it’s so easy to maintain and everything is in real time.”

Dennis Koehler, Get Your Guide
Head of Payments and Fraud

“Soldo has enabled us to close our old corporate credit card scheme, remove petty cash from our business and reduce the number of expense claims we process. This has reduced the administrative burden, replacing separate…”

Lee Jaques, Bruntwood
Finance Project Manager

“We need to have non-nominative cards, in multiple currencies, attached to powerful reporting that integrates with Sage. Soldo ticks all those boxes.”

Paraag Amin, DotDigital
Former CFO
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The website in all languages and for all markets is provided by Soldo Software Ltd., a company incorporated in the UK with company number 09233754 and VAT: GB204213566, whose registered office is 119 Marylebone Road, London, NW15PU, United Kingdom. All communications related to the website shall be sent to the registered office.

The software services provided to customers resident in or with registered office in an EEA country or in the UK are provided by Soldo Software Ltd a company incorporated in the UK with company number 09233754 and VAT: GB204213566, whose registered office is 119 Marylebone Road, London, NW15PU, United Kingdom. Soldo Software Ltd (data protection number: ZA 092035) complies with all applicable data protection and privacy legislation in force from time to time in the UK and the EU including the General Data Protection Regulation ((EU) 2016/679) and the Data Protection Act 2018. All the communications related to the software and related services shall be sent to the registered office. Soldo Software Ltd., 119 Marylebone Road, London, NW15PU, United Kingdom.

The software services provided to customers resident in or with registered office in Italy are provided by Soldo Italia S.r.l. , a company incorporated in Italy with company number 11864540965 at the Registry of companies of Milano, Monza, Brianza, Lodi, VAT: IT11864540965, and registered office at Via degli Olivetani 10/12, 20123 Milano (Italy). Soldo Italia Srl complies with all applicable data protection and privacy legislation in force from time to time in Italy including the General Data Protection Regulation ((EU) 2016/679). All communications related to the software and related services shall be sent to the registered office Soldo Italia Srl, Via degli Olivetani 10/12, 20123 Milano (Italy).

The financial services provided to customers resident in or with registered office in an EEA country are provided by Soldo Financial Services Ireland DAC, a company incorporated in Ireland with company number 610705, and registered office at 33 Sir John Rogerson’s Quay, Dublin 2, Ireland.  Soldo Financial Services Ireland DAC is regulated by the Central Bank of Ireland. Mastercard is a registered trademark, and the circles design is a trademark of Mastercard International Incorporated. The card is issued by Soldo Financial Services Ireland DAC pursuant to a licence issued by Mastercard International Inc. Soldo Financial Services Ireland DAC complies with all applicable data protection and privacy legislation in force from time to time in Ireland, including the EU General Data Protection Regulation (EU 2016/679) and the Data Protection Acts 1988 - 2018. All communications related to financial services provided by Soldo Financial Services Ireland DAC shall be sent to Soldo Financial Services Ireland DAC, 33 Sir John Rogerson’s Quay, Dublin 2, Ireland.

The financial services provided to customers resident in or with registered office in the UK are provided by Soldo Financial Services Ltd., a company incorporated in the UK with company number 09495650, whose registered office is 119 Marylebone Road, London, NW15PU, United Kingdom, authorised as an Electronic Money Institution by the Financial Conduct Authority (firm registration number 900459). Mastercard is a registered trademark, and the circles design is a trademark of Mastercard International Incorporated. The card is issued by Soldo Financial Services Ltd pursuant to a licence issued by Mastercard International Inc. Soldo Financial Services Ltd. (data protection number: ZA147304) complies with all applicable data protection and privacy legislation in force from time to time in the UK and the EU including the General Data Protection Regulation ((EU) 2016/679) and the Data Protection Act 2018. All communications related to financial services provided by Soldo Financial Services Ltd shall be sent to Soldo Financial Services Ltd., 119 Marylebone Road, London, NW15PU, United Kingdom.